Job Summary

The HMIS/Medical Records Officer is responsible for the management, organization, and maintenance of medical records and health information systems (HMIS) within the facility. This role involves collecting, analyzing, and securing health data to support efficient and effective patient care delivery, ensure accurate reporting, and enhance quality improvement initiatives.

Key Responsibilities

1. Data Collection and Entry
   • Collect, compile, and enter patient data accurately into the health information system.
   • Ensure all data is complete and up to date in accordance with regulatory standards.
   • Coordinate with clinical staff to verify and update patient information.
2. Data Management and Analysis
   • Maintain patient health records in a secure and organized manner.
   • Conduct routine audits of data for accuracy, consistency, and completeness.
   • Analyze health information trends and prepare reports for decision-makers.
3. Record Keeping and Storage
   • Implement and follow guidelines for filing, retrieval, and archiving of medical records.
   • Ensure the confidentiality and privacy of all health information in accordance with data protection laws and policies.
   • Safeguard physical and electronic records to prevent unauthorized access, theft, or damage.
4. Reporting and Documentation
   • Prepare daily, monthly, and quarterly HMIS reports as required by the organization and health authorities.
   • Support the preparation of patient discharge summaries and other clinical documentation.
   • Contribute to quality improvement projects by providing relevant health data and insights.
5. System Support and Troubleshooting
   • Assist in maintaining and troubleshooting electronic health record (EHR) systems.
   • Provide training to clinical and administrative staff on the use of HMIS/EHR systems as necessary.
   • Liaise with IT support teams to resolve issues related to system downtime or errors.
6. Compliance and Policy Adherence
   • Ensure compliance with health information standards, laws, and facility policies regarding data privacy and security.
   • Stay updated on changes in HMIS and health data management practices to ensure ongoing compliance.
   • Participate in policy updates and help enforce adherence across departments.

Qualifications

• Education: Bachelor’s degree in health information management, Medical Records, Public Health, or a related field.
• Experience: At least 3 years of experience in health information systems, medical records, or data management.
• Skills:
  • Strong organizational and analytical skills.
  • Proficiency in HMIS/EHR systems and Microsoft Office Suite.
  • Excellent written and verbal communication skills.
  • Understanding of confidentiality requirements and data protection laws.

Key Competencies

• Attention to Detail: Ensures accuracy in data collection, entry, and reporting.
• Problem-Solving: Addresses and resolves record-keeping and system issues efficiently.
• Interpersonal Skills: Collaborates effectively with clinical and administrative staff.
• Adaptability: Manages shifting priorities and adapts to evolving HMIS requirements.

Submission Guideline:

Submission Guideline:

• While sending your CV & Cover letter, please mention the vacancy number, position and location in the subject line, application received after the closing date and without subject line will not be given consideration.
• Only short-listed candidates whose application responds to the above criteria will be contacted for written test.

Email:      vacancy.rhdo@gmail.com

Submission Email:

vacancy.rhdo@gmail.com